An example might be when you have an employee that leaves, or you change your email address. Step 3. Step 4. Use Google Takeout to Save Gmail Emails to Hard Drive, Method 3. Step 8. Select emails: Press Save to OneDrive button in toolbox: Press Backup the entire account to OneDrive: You are redirected to cloudHQ Backup Wizard. When the email opens, in the top-right corner, click the three dots. For that: Step 1. Save Gmail Email Into PDF Open Gmail on your browser and sign in with the required credentials (Gmail email and password). Step 2: Scroll down to the Mail section and make sure all Mail is enabled. Please suggest to me how I save my Gmail email messages to Hard Drive or Flash Drive? First of all Sign in to your Google Takeout service. You can check out the steps for backing up the Gmail emails with attachments into the hard drive through the Gmail backup tool. Then, select the option to attach files and choose your EML file as the attachment. Outside of tech, Mahesh loves trying out different foods. You can download it from here. Optionally, enter a name for your email file in the "File Name" field. Saving the data will be better as it is possible for users to easily grab the information if they are facing any kind of issues in their main account. With the help of this utility, you can transfer or export emails from Gmail to Hard drive directly. Step 5. RecoveryTools is a trusted brand which specializes in the field of data recovery, data conversion, email migration & data backup. We'll show you how to do that on your desktop as you can't yet do it on mobile. You are provided with options to download link via email, Google Drive, Dropbox or OneDrive. Gone through every solution but didnt get any specified method to quickly backup Gmail emails. Choose Link accounts and create export. There is another tool that may interest you. Query: I am getting trouble accessing Gmail emails repeatedly. Download emails to your computer. And that's it. Head over to Google Takeout by following this link. The 7 best Pixel 7 Pro camera tips and tricks. Then you can move the PST file into your external hard drive and the backup of Gmail emails will be created. Many times, users think that it is better to save all emails to a Hard drive rather than move them to somewhere else. Here are are 7+ of the best camera tips and tricks for the Pixel 7 Pro! Is it possible to Backup Gmail emails to External Hard Drive from any company? You may even consider encrypting your downloaded emails. Click the Create export option to download Gmail emails to your computer. If you are going to download your emails, make sure you know exactly where they are and get them into a safe location quickly. Step 3: Click all mail data included which will open the page below. But if in case you find that all the above methods are complex and difficult then you must use a professional tool known as the Aryson Gmail Backup Tool. Step 1: Open the Google Takeout page for your Gmail account. Then, click "Save" to save your email. The Google Takeout generated issues during the downloading process Having all of your inboxes on your external Hard Drive helps users easily access all of their inboxes, even when youre offline. Related: How to Save an Email as a PDF in Gmail. Also, you will get various important features. It also helps its users to communicate and share or transfer the data. Easy Steps to Save iCloud Emails: First, Launch the iCloud Email Backup Tool and run it as an administrator. You will now receive an email. But some of the users dont know how to backup Gmail emails to external hard drives. But, it will preserve all your images and formatting as well as the attachments. Typically, this is best if the account is not going to be used again. Log in to your Outlook.com account. By using this tool you can easily create a backup of Gmail emails on an external drive without any risk of data loss. The data is created using online digital tools that are constantly updated, stored, and shared online. ; Google Takeout took much more time than the suggested automated tool. After that, choose the Gmail account that you want to import. Updated on April 9th, 2022 Highlights Explore all the possible methods to Backup Gmail Emails to External Hard Drive. In this article, we discuss how to download the Gmail contacts and messages using Gmail Data Backup Tool provided by Google. Now scroll down to locate Mail and toggle the button to select. Right Inbox is not affiliated with Google or Gmail. Which helps them to store their data and they can access them anytime as they wished. 2. The entire contents of your Gmail inbox are downloaded to the client. Saving emails to a flash drive works just like saving it to any other place. Gmail Backup is a third-party freeware that copies all emails from your Gmail account to a local drive or removable disk. Scroll down the menu and click on Download your data. @media(min-width:0px){#div-gpt-ad-thewindowsclub_com-banner-1-0-asloaded{max-width:300px;width:300px!important;max-height:250px;height:250px!important}}if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'thewindowsclub_com-banner-1','ezslot_3',663,'0','0'])};__ez_fad_position('div-gpt-ad-thewindowsclub_com-banner-1-0'); To create an archive with a copy of your data click on CREATE ARCHIVE. Its hard for the normal person (a non-tech guy). 4. Once you have saved the email, you can move it to the external hard drive. Also, note that you can only save one email at a time. There are several reasons you might want to save your emails to your hard drive, including recovery after sudden data loss. Follow the procedure below to download email-specific Gmail labels. Download Emails using Google Takeout (Free) Method 3. All it requires is to archive the email data which you wish to safeguard at the local storage and export these archives to the drive via Data Tools. Log into your account. Select the path of your flash drive and click the save button. But, what if the user Gmail Account storage is almost full. 2. 3. Dont worry! Once the process is finished, you will receive a confirmation message. The automated method is all about using a tool and that such a tool is the Gmail Email Backup Tool Opens a new window. Now click Create Archive. A popup window will appear in which you have to type the display name. The above write-up discussed how to backup Gmail emails to external hard drives with the proper manual process. Single Solution to Merge Multiple PST Files, Attachment Extractor Go to takeout.google.com to get to your data page, then choose the mail option, then choose the destination, frequency, and file type. But this manual method of How to backup Gmail emails to external hard drive has some limitations which are given below: Go through the manual approach drawbacks to backup Gmail emails with attachments to external hard drive as mentioned below: Then, log in to your account on the site. When it goes to the destination window, click save as PDF. If you initially saved it somewhere else, no worries, you can always move them over. Lastly, select a destination drive to save the required MBOX file and click . It saves email messages from Gmail accounts quickly in less time. On the other hand, other methods lack some important features that can only be fulfilled by opting for Method 1. It is a high time-consuming process while downloading the archive folder which is of 2GB Then, navigate to where you want to save your emails. Instead of filling up your Gmail, you can use cloud storage spaces like Drive or Dropbox. Follow the below steps for exporting Gmail account emails data into the computers Hard Drive or external Flash drive: Note: If you want to export complete Gmail account data like contacts, calendar, and documents, then select best options. There is also a method to avoid these limitations that is the automated method. Follow the procedure below to download email-specific Gmail labels. Open the email or email thread you want to download by clicking or pressing down on the thread. Choose needed mail folders and select a conversion format from available options. Keep reading till the end, you will get all the methods to do that. Method 1 - Creating Gmail account backup with Google Takeout Method 2 - Save Gmail email as PDF on an external hard drive Method 3 - Save Gmail emails via Outlook Readers like you help support How-To Geek. The downloaded file will be now a compressed one that is .zip file. For that: Step 1. Looking for Enterprise Migration? Pavithra is a Windows enthusiast, who loves keeping abreast with the latest in the world of technology. The best method is to archive them. on PC. Finally, click the Backup button to start the process. In the world of information technology, we use digital data constantly. Don't Want to Use the Paid Solution? Users can easily save the entire data with maintaining the actual original structure and without any file size limitations. 4. If you work in the health or financial field, you may not be allowed to store copies of your emails in other locations. Select Download archive. From the dropdown menu, select Export Mailbox from the list. Mahesh has always loved technology. For an unlimited conversion of emails on thumb drive, USB drive, external drive, please upgrade to the licensed version. Just follow the mentioned infographics and video to troubleshoot error, and save Gmail emails to Hard Drive. (Easily save Gmail account emails to PST, EML, EMLX, MSG . Step 4. Youre then ready to move onto the delivery method and file type. Archive Gmail mailbox is a task which most of the Gmail user are unaware of. But you have to do it individually. The software free trial version is also available to download at- https://www.nucleustechnologies.com/gmail-backup/, To get the complete software procedure, follow the given instruction at- https://www.nucleustechnologies.com/blog/backup-gmail-account-to-external-hard-drive/, 4 Total Steps You can create an archive to keep for your records or use the data in another service. Once youre there, sign into your Dropbox account. Also, the above solution provides many advanced options like Incremental option, Folder Selection, Emails Filter, and Delete after Download. In addition, it is required to have a backup of your Gmail emails when its storage space gets oversized because of the limited 15 GB free space. It will help you smoothly. Copyright 2023 RecoveryTools Inc. All Trademarks Acknowledged. So, it is highly recommended that you have a backup of your data in the secondary storage space. Click on the email thread you want to download. She likes to resolve the daily IT related hurdles with tech niche articles. Import & forward emails. are safe places to store your personal information from the outside world. While examining the above solutions, I would like to recommend Method 1. i.e. If you use a work or school account, some data might not be available for download. However, if you have only a limited number of emails, then you can continue to choose the freeway. Learn how to download your data. We have described 2 solutions for exporting Gmail account emails into Hard Drive. Gmail users are unable to download the emails properly Step 4. So by this, they can easily access their data anytime. 6. Can I download Gmail emails to Hard Drive from a specific date range? That way, you can continue to receive and send emails without paying for Gmail. When prompted, you should see a window for Google Download Your Data to access the apps folder within Dropbox. Click the ellipsis at the top of the email, then click print. Here is a quick walkthrough for the 3 most popular delivery methods: Step 1. There are a few potential drawbacks when downloading your emails from Gmail: It can take a long time to filter through the emails that you want to download and create copies of them. Gmail directly provides an option for a user to save multiple Gmail emails to an external hard drive cloud to local storage as a PDF file. Youll be able to be more productive and get more things done. How to Download Gmail Emails to Hard Drive Top 3 Methods, Take 2 to 4 Days to generate a download link, It May take up to 1 to 2 days for email sync, Save Gmail emails with attachments to Hard drive, Workable with Windows 11 and older versions. #1. Step 3. After that, sit back and get relaxed. By default, everything here is selected. Using Google Takeout to Backup Gmail Emails #2. This saves the email with a . Just download the mentioned utility for free of cost to download Gmail emails to Hard Drive. Whatever the case, the process allows you to protect important emails by keeping them in a safe place. Here you can preview the message on the selected email. Okay, lets see the manual solution to save Gmail emails into an external Hard Drive. This could apply to emails as well. Run Advik Gmail Backup Software on your Windows Machine. New to integrated Gmail. If you have an Outlook account, you can try this method as well. Choose File Format i.e. Step 2. Here MiniTool will share you with 3 effective methods to save Gmail emails to hard drive. Step 2: Scroll down to the Mail section and make sure all Mail is enabled. You can also continue with the Free Trial Version to download the first 25 emails from each folder at once. Click Create Archive. This format can't be opened with Gmail, but you can use a desktop email client like Outlook or Windows Mail to open these email files. In the pop-up window, type the display name you want to use. Step 6. //]]>. Step 6. In this video tutorial, we learn about how to backup Gmail emails or messages to hard drive. He have expertise in writing blogs in an engaging way that non-techies can relate to. As we all know, a Gmail account is very useful these days, so a large number of users have important information on the Google Webmail Server. Now, from the menu bar options, click Mailbox. Note:If you are not able to login with your Gmail account, then you need to enable IMAP option in Gmail, and make use of App Password. After a couple of minutes, you can be able to see the successful message on the screen. Open your Gmail Account & go to the location of the desired email. It depends on you to continue with the way that meets according to your convenience. Nowadays, everyone is comfortable using Gmail for email communication because it provides a lot of storage space and many other services. The next step is to pick a delivery method. By performing the above method steps you can easily save the Gmail emails. Download and Launch the Gmail Backup Tool on your PC. Furthermore, your company may have some sort of NDA or agreement that youre not allowed to create copies of communications internally. Explore all the possible methods to Backup Gmail Emails to External Hard Drive. Sol 1: How to Save Emails from Gmail to a Flash Drive with Automated Solution? All right, now we have seen the working steps of both solutions. He also drinks too much & love to have a company. This tool is professionally designed to create a backup of all Gmail emails whether in a hard drive or PC. The manual method used the Gmail inbuilt utility Google Takeout. Next, click Save. Select the Delivery method as Send download link via email. You will then receive an email. Review of Stellar Data Recovery software for Windows PC. The action will open a new tab requesting to print the email. Due to these issues, users can lose their important data completely. Step 1. Step 4: Choose select labels. Enter the, Select the location where you want to save Gmail emails, Downloading of Gmail account data will be started, Gmail emails have been exported to hard drive or flash drive successfully in MBOX format, Connect the external hard drive to your machine and copy the downloaded .mbox file into the external USB flash drive. Securely Recover Outlook Cached Contacts, PST Merge There are a lot of reasons you might want to download your emails from your Gmail account. Gmail emails can be copied or saved into any type of external storage like an external hard drive, pen drive by the Google Takeout services. Navigate to the Gmail > Sync Email. Also, it provides an easy-to-use GUI that can be operated by all internet users whether they are from technical or non-technical backgrounds. Use the Aryson Gmail Backup Tool if you find the Manual Methods Difficult. To do this, download the labels MBOX files and import them into distinct folders. Zip files the best option as they can be opened on almost any computer. By performing the above method steps you can easily save the Gmail emails. Now choose the file format in which you have to download the email. Out of the full list of Google products you may want to select only a few products to archive. Move IBM Notes into Outlook PST, MSG to PST Converter But, it takes much more time than the paid solution. His work has been published on sites like MakeUseOf, MakeTechEasier, and Online Tech Tips. Bulk Extract Attachments from Outlook, Duplicates Remover PDF extension. Till now we had discussed the top 3 ways to download Gmail emails to Hard Drive. Just follow these few steps: By following the above few steps one can easily save all Gmail emails to a Hard Drive completely free of cost. Step 7. Learn how to export your organization's Google Workspace data. window.__mirage2 = {petok:"PTwrFnGUNv5JyasYFWvYAi0LzEWXCRTPq3yVUSvaLLE-1800-0"}; When you see the Delivery Method option, you need to select Add to Drive. As the software is the primary secure solution in all aspects. You can export and download your data from Gmail. Step 6. Now, the software will only export emails from a specific date or month. A message box pops up which reads as An archive of your Mail data is currently being prepared. Step 3. Download the free trial version of BitRecover Email backup wizard to put emails on a flash drive with attachments, contacts. Convert MSG Files into Outlook PST, OST to PST Converter So to avoid such an extra burden we have to provided the third-party tool that is the Gmail backup tool in an automated method. Select the emails you wish to save to the flash drive, click "File," and then select "Save" to open the client's Save dialog box. Downloading Gmail emails to your PC comes in handy when youve reached the 15 GB limit. Email Migration, After using Gmail for the last 5 years, now its time to create a backup of it. There are many options for the delivery method when downloading emails from Gmail. Also, we have mentioned the limitations of the manual method. It should be noted that you need to have archiving software installed on your system to extract the data download from the archive. If the Gmail user tries to place more than its limit, that will lead them to non-functioning of Gmail services and of data loss. Step 3. One-time Export this creates a single archive of the data you have selected. 2880 Zanker Road, Suite 203, San Jose, CA - 95134, USA, A-58 , 2nd Floor A Block Sector 57, Noida, Uttar Pradesh 201301, Copyrights2014-2023 by Aryson Technologies Private Limited - All Rights Reserved. Once you have imported all the Gmail emails to Outlook, you can save them on your PC in the form of a PST file. Yes, Advik Gmail Backup Tool offers an Email Filter Option where you can apply a Date Range filter. Also Read: How to Save Gmail Emails as EML Files? Search. Zip and click Create Export. During the download process, you may be asked to sign in again to start the downloading. It provides you to select an existing OneDrive account or . Click the destination path and select Hard Drive as a target location. It can be for a backup purpose or due to the full storage on their Gmail account. The utility provides a direct way to download all Gmail emails within a few seconds. Secondly, you have to choose all the data items (as per about your need) Once the message is received, open it and click on Download Archive to save it securely to a local computer or External Hard Drive. Then you will receive a message informing you that an archive is being created. Save Gmail Emails to Hard Drive Directly Method 2. Yes, you can download your Gmail data in a few simple steps. Click the Deselect all. Once Gmail gets oversized, it is possible that the services cannot run as normal and the chance ofdata loss will increase. Here, you can see the various methods for downloading all your Gmail emails with attachments into the hard drive. After that, a window will pop up, deselect Include all messages in the mail and click OK. Backup Gmail to Hard Drive Using Outlook (Free). But having the bulk of emails, it is better to choose the automated solution to save all Gmail emails to Hard Drive. Download Emails using Google Takeout (Free), Method 3. You can create an archive to keep for your records or use the data in another service. Make sure youre in full compliance with any laws or regulations before you consider downloading your messages. Use the software on both the Windows as well as Mac OS systems. All the above manual methods are enough to Backup Gmail Emails to External Hard Drive. Click on Personal Info and Privacy. Browse the Hard drive destination location. The AOL mail offers a Print Email feature on its official website. This post will offer you several solutions to this issue. Step 2. This article discusses multiple ways to save Gmail emails to Hard Drive. Last Updated: Apr 06, 2022, Technical Specialist at Aryson Technologies, https://www.arysontechnologies.com/blog/archive-gmail-emails-by-date-range/, Backup Gmail Emails to External Hard Drive, https://www.nucleustechnologies.com/blog/backup-gmail-account-to-external-hard-drive/, https://www.nucleustechnologies.com/gmail-backup/. TheWindowsClub covers authentic Windows 11, Windows 10 tips, tutorials, how-to's, features, freeware. Luckily, Gmail provides an option to backup the data using third-party apps or you can also backup the files entirely to your Local hard drive or External Hard Drive using Googles Data tool. Choose View in Dropbox. You can select Google Drive as one of your destinations. Select Download to access all your data. Step 2. Sign in to your Google account. So its better for the user to save their data to secondary storage such as external hard drives or SD cards. Step 3. Step 1. Email backup is also quintessential if you are switching your account to the new mail service or if you want to transfer the data to another account. Now, finally we have copied all Gmail emails to an external hard drive or flash drive. If you want to save Gmail emails and attachments then you may have to make use of this Chrome extension called Save emails and attachments. Even if you don't want to download everything, make sure the switch to the right of "Mail" is selected before continuing. There are many reasons why you might want to download all of your emails from Gmail. Also Read: How to Save Gmail Emails as EML Files? Step 6. Method 1: By using Google Takeout Tool With the help of Google Takeout, you can download a copy of the data of Google products like Gmail, YouTube, Calendar, etc. Whatever the reason, its important to know that this is possible with Gmail its very easy to do and doesnt require much tech knowledge. I would say its a pretty decent tool that the only issue is that they never have a big enough Thumb Drive to transfer the data. We'll also cover how to do this in the guide below. Select the All Mail data included to indicate that you wish to download the entire data present in your mailbox. Step 1. When you see the Delivery Method option, you need to select Add to Dropbox. Submit the necessary details of your Gmail account and click Finish. No need to worry, this blog will complete explain the entire solution to download multiple Gmail emails. The first solution is paid and the second is free i.e. Tgz files be wary as you may need additional software to open these files. From there, you can simply set your destination as your hard drive. Use the Aryson Gmail Backup Tool if you find the Manual Methods Difficult. You can go through all the methods for doing so and complete your task. If you want to store the backup files you can use the procedure to export Google archive to a newly made Gmail account Enter your Gmail email address & Google app password then press Login button. If you dont know how to open the PST files, this post can help you. Here are the steps to back up the Apple Mail to an external hard drive: Start Apple Mail on your Mac machine. Taking a backup of Gmail emails is a good move because you dont know the future. Step 3. He has covered many other platforms as well, including Windows, Mac, iOS, and the internet. Select the file type as .zip or .tgz. When it comes to selecting locations, select the third party flash drive instead of the hard drive, desktop, or other folder. Using Desktop Email Application to take Gmail Email Backup Step 1: Enable IMAP Access in Your Gmail Account Step 2: Use the Email Client to Migrate the Mailbox Data On the next window set the target location i.e. Choose the File Format as PDF and Browse the Location to your External Hard Drive. ; Then, highlight the iCloud Emails you wish to take a backup to your Hard Drive. Connect the external hard drive to your machine and copy the downloaded .mbox file into the external USB flash drive Now, finally we have copied all Gmail emails to an external hard drive or flash drive. Now create a new folder for the emails where all the Gmail Emails will be imported and then click on the, Enter the credentials of your Gmail Account and then click on the, If you are asked for authentication then click on. Wordtune Review: How To Install Wordtune Add-in Into Microsoft Word? SO to avoid these types of problems its better to make a full save of the emails and its items to the external hard drive. We are the global leader in End-to-End IT Managed Services, Server Management & Security, and Datacenter Services discipline. On the destination icon, click the drop-down menu and change it to save as PDF. Now, after the downloading click the Save button to save the Gmail emails to an external hard drive or to an SD card. The $39 base version connects to your Gmail account and either makes local on-your-PC backups or backs up your message data . The Takeout of Google will download all the chosen data and save it in a .zip file format in the secondary devices. Also Read:How to Download Google Email Account. In this page, you will see a complete list of the Google products that you can choose and backup. You will receive a download link to your respective email address. Christian Stewart is an Award-winning Tech Blogger & YouTuber. From there, you can choose whether to include all mail or specific labels. When you see the Delivery Method option, you need to select Send download link via email. Now, a popup window will appear in front of you where you will have to deselect. It will take an approximate time of a day or more to generate your data archive depending on the number of emails and send a download link to the chosen delivery method. Inside the email, click on the print all icon at the top right side of the page. ; Further, opt for PDF as a saving format. Select View in Drive, and you will now see a folder with all your data organized for you. If you have the same question, this post can help you. Gmail connection failure often happens, and thus many Gmail users are bothered by it. A large number of users wants to know how to export emails from . From here, youll see a destination. This is a free way to save emails from Gmail to Hard drive with attachments. Once the archive file is created, download them on your computer and use a file archiver like 7-zip to open it. Save an offline copy of your emails for backup or to attach to new emails. However, whether you want to back up Gmail emails on the Web or access them in offline mode, it is required to save Gmail emails to hard drive. Use Google Takeout to Save Gmail Emails to Hard Drive Method 3. Enter the password and click the Next button. Simply follow the instructions there and download your data. Just dont forget to set it up again after a year. You can use this feature to backup AOL emails to external hard drives. Select the required number of files or folders that you want to save into hard drive. To do the procedure follow the steps: Firstly, login into your Google Account 1. @media(min-width:0px){#div-gpt-ad-thewindowsclub_com-medrectangle-4-0-asloaded{max-width:300px;width:300px!important;max-height:250px;height:250px!important}}if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'thewindowsclub_com-medrectangle-4','ezslot_1',815,'0','0'])};__ez_fad_position('div-gpt-ad-thewindowsclub_com-medrectangle-4-0'); If you are looking for a way to download or backup your Gmail emails, contacts & messages to your local Hard Drive on your computer, then you can do so using the Gmail Data Backup Tool.

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